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Executive Assistant

  • Netherlands
Office Support

Job description

The company – Milence

The transition to a sustainable and fossil-free road transport across Europe is possible. We accelerate this transition by building and managing a reliable, high-performance charging network that you can trust. Our charging stations are designed to provide the best rest and recharge experience.

We achieve it with the right people and innovative ideas. People, who are ready to support and accelerate the future of clean road transport in Europe in an approachable way. As a fast-growing company, we want to build diverse teams that embrace the possibilities of a progressive and sustainable future, with reliability at its core.

While our main offices are in the Netherlands, we are not letting this stop us from working with the best talent across Europe. Our goal is to make a real difference not only within Europe but also on a global scale. After all, we have only one world.

The department

Our Board support encompasses strategic decision-making, financial oversight, governance, risk management, and ensures alignment with the organisation's mission and goals. Our team plays a crucial role in providing direction, expertise, and accountability to the leadership team, ultimately contributing to the overall success and effectiveness of the organization.

The job

The Executive Assistant will support a segment of our Leadership Team, including the Chief Commerical Officer and Chief Reliability Officer. This role involves managing their day-to-day business activities and meetings.

You will be a confident team player who collaborates with our Leadership Team members in order for them to be effective and give the best guidance to their own teams.

Some of your daily responsibilities will be:

  • You'll be managing agendas, making travel arrangements, and expense accounts while providing day-to-day support for our C-level, with a focus on helping them achieve their goals.
  • The focus is on C-level support, not a secretary function for the team. You will be an enabler for the C-level executives, empowering them to achieve their goals.
  • Organizing and documenting (internal) meetings for the Executives, including minute-taking and ensuring follow-up on action points. Ensuring timely delivery of documents for the meeting platforms where Executives participate.
  • Tackling administrative tasks from the perspective of each C-level; overseeing work processes, and fostering team communication.

Since our Dutch offices are in Amsterdam and Arnhem, and our Executive team works from both places, you will also be supporting them from these offices on a regular basis.

Job requirements

Who are we looking for?

  • You have at least 5 years of experience in a supporting position, where you have worked with top-level management in a highly dynamic company.
  • You are a proficient user of the MS Office package.
  • You have a flexible attitude, excellent communication skills (verbal and written), and are a natural when it comes to connecting with others, in both formal and informal settings.
  • Your English and Dutch are excellent; any additional European languages are advantageous.
  • You underline our mission and embody our values (reliable, sustainable, approachable, progressive and fast-paced). You enjoy learning new things.
  • You radiate energy, are a positive thinker and easily connect with others in informal ways.
  • We are especially interested in diverse candidates.

What we offer:

  • We offer the opportunity to join us at the unique starting phase of a new company with a real purpose, high aspirations and strong team spirit. You can be there as it begins.
  • You will be part of a high-energy environment in which you can help shape various aspects. You will learn every day and have ample room for personal development and support.
  • We want you to join our company for a career – not for just a job – and support your personal career ambitions in or outside your department.
  • We have flexible (hybrid) working arrangements.

Ready to charge the future?

At Milence, we know that life can go in many directions, and there’s more than one way to be knowledgeable. That’s why we value diversity; regardless of how you got here, if you’re interested in one of our roles, we want to hear from you. In our experience, if you don’t tick every box, you may be wary about applying. Yet, we invite you to apply to drive the innovation and creativity needed to realise our mission.


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